EDI 832 Price/Sales Catalog: Sending Item Data by EDI
The supplier’s catalog sent by EDI: items, descriptions, identifiers and prices, set up before the buyer can order them.
- Document
- X12 832: Price/Sales Catalog
- Sent by
- Supplier
- Sent to
- Buyer
- In NetSuite
- Item records and prices
(01)What it is
The 832 sends product information: new items, descriptions, identifiers, dimensions and prices. Buyers use it to set items up in their systems so they can order them, and some require it for every new or changed item.
Because it feeds the buyer’s item master, mistakes in an 832 show up later as orders the supplier can’t match, or as prices the buyer disputes.
Item setup is often the slowest part of onboarding with a new retailer, because every identifier, pack size and price has to agree between both systems before the first order can be processed cleanly.
(02)What it carries
- 01Item identifiers: UPC or GTIN and your SKU
- 02Descriptions, sizes, colors and pack quantities
- 03Prices and the dates they take effect
- 04Dimensions and weights, when the partner asks for them
In plain language. Each trading partner’s implementation guide sets the exact fields it requires.
(03)Where it fits
Documents usually exchanged before and after the 832.
(04)In NetSuite
Build the 832 from NetSuite item records and the price level agreed with that buyer. Keep the effective dates of price changes in NetSuite so the 832, the 855 and the 810 all use the same price at the same time.
(05)Common mistakes
- 01Sending a price change in an 832 without updating the price used on invoices, or the reverse.
- 02Reusing a UPC for a different item, which confuses every system downstream.
(06)Questions
What is an EDI 832?
The EDI 832 is the X12 price/sales catalog: a supplier’s item and price information sent to a buyer, used to set up and update items.
Do all retailers use the 832?
No. Many use their own supplier portals or catalog services for item setup instead. The trading partner’s requirements say which they use.
(07)More catalog & inventory documents
- EDI 846Inventory Inquiry/AdviceStock levels shared by EDI: how much of each item is available, so retailers and marketplaces don’t sell what you can’t ship.
- EDI 852Product Activity DataThe retailer’s report of your products’ sales and stock, often by store and week, used for replenishment and forecasting.