EDI 210 Freight Invoice: Checking Carrier Bills
The carrier’s invoice for a shipment, with charges, accessorials and reference numbers to audit against what was agreed.
- Document
- X12 210: Motor Carrier Freight Details and Invoice
- Sent by
- Carrier
- Sent to
- Shipper
- In NetSuite
- Vendor bill for freight
(01)What it is
The 210 is a trucking carrier’s invoice. It lists the shipment, the charges, and extras such as fuel surcharges, liftgate or detention, with the references needed to tie it back to the load.
Receiving freight bills by EDI makes freight audit possible: comparing every bill with the agreed rate and the shipment details before paying.
Carriers bill per shipment, so a busy shipper can receive hundreds of 210s a month. Automating the match against expected cost is usually where most of the savings come from.
(02)What it carries
- 01Invoice number and the shipment’s bill of lading or PRO number
- 02Origin, destination, weight and freight class
- 03Line charges and accessorial charges
- 04Total amount due and payment terms
In plain language. Each trading partner’s implementation guide sets the exact fields it requires.
(03)Where it fits
Documents usually exchanged before and after the 210.
(04)In NetSuite
Turn approved 210s into NetSuite vendor bills for the carrier, matched to the shipment’s fulfillment so freight cost can be reported per order or customer. Holding bills that exceed the expected rate for review prevents paying for charges nobody agreed to.
(05)Common mistakes
- 01Paying freight bills without matching them to shipments, so duplicate or overcharged bills go through.
- 02Booking all freight to one account, losing cost per customer or per order.
(06)Questions
What is an EDI 210?
The EDI 210 is the X12 motor carrier freight details and invoice: a trucking carrier’s bill for a shipment.
What are accessorial charges on a 210?
Extra charges beyond the base rate, such as fuel surcharge, liftgate, inside delivery, residential delivery or detention, listed separately on the freight invoice.
(07)More transportation documents